Planning Your Dream Catskills Barn Wedding: Our Curated Wedding Vendor List
You said yes. You found your venue (or maybe you’re still looking). And now you’re staring down one of the biggest parts of wedding planning: putting together your wedding vendor list.
If you’ve never planned a wedding before, it can feel like a lot. How many vendors do you actually need? Where do you even start? And how do you find people who really know the Catskills and won’t ghost you three weeks before the big day?
We get it. We’ve been part of hundreds of weddings here at The Barn on Hubbard in Callicoon, NY, and we’ve watched couples navigate this exact process. Some show up with a complete wedding vendor list on day one. Others have a Pinterest board and a prayer. Both are totally fine.
That’s actually one of the reasons we built our preferred vendor list in the first place. We’ve worked alongside these pros, seen them in action, and trust them to deliver. So instead of spending hours searching for Catskills wedding vendors at midnight, you can start right here.
Ready to see the space in person? Schedule a tour and we’ll walk you through everything, from the barn to the gardens to how your wedding vendor list comes together on the big day.
Photo Credit: Carroll Tice Photography
Why a Strong Wedding Vendor List Matters
Here’s the thing: your wedding vendor list isn’t just a checklist. It’s the backbone of your entire day. Every vendor you choose plays a role in how your celebration looks, sounds, tastes, and feels. A solid list also keeps you organized and on budget. When you know who’s handling what (and when), you can actually relax a little.
At The Barn on Hubbard, we’re a bring-your-own-vendor venue. That means you have the freedom to choose every single person on your team. But freedom without direction can feel overwhelming. That’s where we come in. Over the years, we’ve built relationships with incredible local vendors who know our property, love working here, and consistently deliver for our couples. We share our curated wedding vendor list with every couple who books with us, so you’re never starting from scratch.
For a deeper look at the full planning timeline, check out our Hudson Valley Wedding Planning Guide. It walks you through what to book and when, so nothing falls through the cracks.
And if you’re wondering if you can pull off a beautiful Hudson Valley wedding without breaking the bank? We broke down exactly how to host 100 guests for around $35K. Read our guide to affordable wedding venues in the Hudson Valley.
Food and Drink: Setting the Tone for the Whole Night
Let’s start with what your guests will remember most (besides you two, of course): the food. Your catering choice sets the tone. Sit-down plated dinner? Casual BBQ buffet? Wood-fired pizza? It all works here.
Our preferred caterers:
Each one brings something different to the table (literally), and they all know our prep kitchen setup inside and out.
For drinks, we have a built-in silo bar that guests love. If you’re looking for something extra, The Roadhouse Rolling Bar brings a mobile bar experience that’s always a hit.
Bakery and dessert:
They make beautiful, delicious work that doubles as table decor.
Image By: Skye D Photography
Flowers and Greenery: From Classic Arrangements to Fresh-Cut Fields
Flowers can completely transform a space. Whether you’re going for wild and organic or structured and elegant, the right florist makes a world of difference.
Florists:
They all understand how to complement the barn’s natural character and our outdoor gardens without overdoing it.
Farm cut flowers:
Want something a little more relaxed? These vendors offer gorgeous seasonal blooms that feel right at home in the Catskills.
Photography and Videography: Capturing the Moments That Matter
No wedding vendor list is complete without a photographer you genuinely connect with. These are the people who’ll be with you all day, so personality matters as much as portfolio.
Our preferred photographers:
- Harmony Renee Photography
- Melinda Anita Photography
- MG Studio
- Skye D. Photography
- Carly Watson Photography
Each one has a distinct style, from documentary and candid to editorial and moody. They also know our property well, which means they know exactly where the light hits best at golden hour (trust us, the sunset views here are something else).
Photo Credit: Brie De Ge Photography
Music and Entertainment: DJ, Live Music, or Both
The right music keeps the dance floor packed and the energy alive.
DJ services:
Live music:
Some couples go all-in on a DJ. Others want live music for the ceremony and cocktail hour, then a DJ to take over for the reception. Whatever your vibe, these pros pair perfectly with a Catskills barn wedding.
Wedding Planning and Coordination
Even the most organized couples benefit from a wedding planner or day-of coordinator.
Wedding planners:
They know our space, they know our process, and they keep things running smoothly so you can actually be present on your wedding day.
Curious what a full weekend celebration looks like here? Read Why Choose a Weekend Wedding in the Catskills for a closer look at how our couples make the most of their time.
Photo Credit: Brie De Ge Photography
Hair and Makeup: Looking Like Yourself, Just Elevated
Your wedding vendor list should include a hair and makeup team that makes you feel like the best version of you. Not overdone. Not someone else. Just you, polished and glowing.
Hair and makeup artists:
They’ve prepped bridal parties right here on the property and they know how to work with natural light and the outdoor setting.
Rentals, Decor, and the Finishing Touches
Our venue comes with a collection of vintage props and flexible setup, but some couples want to take it further.
Rental partners:
They’ve styled some truly beautiful celebrations here. They get the barn’s aesthetic, which means everything feels intentional.
Invitations and Calligraphy
Stationery and calligraphy:
Your invitations set the mood before your guests even arrive. These vendors create beautiful suites that match the rustic elegance of a Catskills barn wedding.
Image By: Skye D Photography
Where Your Guests Will Stay
One of the best parts of a weekend wedding is making it easy for guests to stay nearby. We manage The Gabel Farmhouse located directly behind the barn and love offering it to our couples.
Nearby accommodations:
- Mertle Farm
- Dancing Doe Estate
- Red Cottage Inc.
- Kenoza Hall Lake View Manor
- Nine River Road
- North Branch Inn
- The Western Hotel
- Villa Roma Resort
There’s something for every budget and style. You can check out our article on where to stay in the Catskills, Callicoon and beyond for more!
Looking for more to share with out-of-town guests? Our guide to Things to Do in Callicoon, NY is a great resource.
Catskills Wedding Vendors: FAQs
What vendors do I need for a barn wedding?
At a minimum, you’ll want a caterer, photographer, DJ or live musician, florist, and a hair and makeup artist. From there, most couples add a wedding planner, baker, rental company, and stationery designer. The exact list depends on your vision, but those are the essentials.
How do I choose wedding vendors in the Catskills?
Start with your venue’s preferred vendor list, since those pros already know the space and the area. Read reviews, ask to see full galleries (not just highlight reels), and always have a phone call or video chat before booking. Chemistry matters just as much as talent!
What questions should I ask wedding vendors before booking?
Ask about their availability, pricing structure, what’s included, and how they handle day-of communication. It’s also smart to ask if they’ve worked at your venue before and whether they carry liability insurance. Don’t be shy about asking for references from recent couples.
How far in advance should I book wedding vendors?
For popular Catskills wedding season (May through October), aim to book your top-priority vendors 9 to 12 months out. Photographers, caterers, and planners tend to fill up fastest. DJs, florists, and hair and makeup artists can sometimes be secured 6 to 8 months ahead, but earlier is always better.
Photo Credit: Carroll Tice Photography
Your Wedding Vendor List Starts Here
Building your wedding vendor list doesn’t have to feel like a second full-time job. When you choose a venue that genuinely cares about your experience (hi, that’s us), you get more than a beautiful space. You get a team of people ready to point you in the right direction.
Whether you’re coming from Manhattan, Philly, Jersey, or just down the road in Sullivan County, we want your planning process to feel good from start to finish. At The Barn on Hubbard, we run weddings the way you want them to feel: effortless. And it all starts with the right people on your side.
Ready to start planning? Get in touch with us to schedule a tour. We’ll show you around, talk through your vision, and share our full preferred wedding vendor list so you can start building your dream team.
Ready to host your wedding with us?
Our rustic barn, set on 29 scenic acres with the breathtaking Catskill Mountains as your backdrop, offers a customizable blank canvas, flexible vendor options, and a wedding weekend your guests will remember for years to come, but don’t take our word for it —book your tour and experience firsthand why so many couples fall in love with The Barn on Hubbard.
